1. A Joint Health and Safety Committee has been formed to identify workplace hazards and to make recommendations to the employer regarding ways to control the hazards by:

• Inspecting the workplace every quarter.

• Identifying health and safety hazards and making recommendations.

• Assisting in critical or fatal incident investigations.

• Making written recommendations for improvements and meeting at least once every three months at the workplace. The first meeting included writing the Terms of Reference.

The employer agrees to:

• Assist during a workplace inspection, incident investigation or work-refusal investigation.

• Provide notice when health-and-safety-related tests are occurring, in order that the HSR/JHSC worker member may be present at the beginning of testing.

• Provide known information about existing or potential hazards.

• Allow the HSR/JHSC worker member to accompany a Ministry of Labour inspector.

• Respond in writing to written recommendations within 21 days.

• Include a timetable for implementing recommendations if accepted or reason for not accepting as the employer is not required to implement all recommendations.

• Allow time from work to attend meetings and carry out HSR/JHSC duties.

• Provide training to HSR/JHSC members as prescribed.

2.The following will be posted in a conspicuous place in the workplace:
Occupational Health and Safety Policy OHSA 25 (2)(k)
Workplace Violence & Harassment Policy OHSA 32.0.1 (2)

OHSA and Regulations OHSA 25(2)(i)
“Health & Safety at Work: Prevention Starts Here” OHSA 25(2)(i)
Name of JHSC members OHSA 9(32)
SDS information/sheets OHSA 38(5)
In case of Injury Poster (Form 82) R.1101 1(1)(b)(i)
Fire Plan
Ministry of Labour Orders OHSA 57(10) if any
Employment Standards Poster OHSA 25 (3.1)
Emergency Services & Numbers WSIA
What you should know about the Employment Standards Act

3. The following will be kept in a secure area, at reception, accessible to approved personnel:
Employer/Supervisor/Worker Contact information List (with permission)

List of workers and others regularly attending at the college, who cannot quickly and safely leave the building by the stairs if an evacuation is necessary.

4. In order to identify, prevent, and respond to violence and/or harassment in the workplace:
• Workplace violence and harassment policies and procedures will be posted at a conspicuous place in the workplace, followed, and reviewed annually.

• The employer shall assess the risks of workplace violence and/or, annually, that may arise from the nature of the workplace, the type of work or the conditions of work and advise the Joint Health and Safety Committee of the findings.

• The employer shall develop and maintain a program to implement the policy with respect to workplace violence and harassment.

This shall include:

a) measures and procedures to control the risks identified in the assessment, as liable to expose a worker to physical injury;

(b) measures and procedures for summoning immediate assistance when workplace violence and/or occurs or is likely to occur;

(c) measures and procedures for workers to report incidents of workplace violence and/or harassment to the employer or supervisor;

(d) how the employer will investigate and deal with incidents or complaints of workplace violence and/or harassment; and

(e) any prescribed elements

• The employer shall provide all of the workers with:

(a) information and instruction that is appropriate for the worker on the contents of the policy and program with respect to workplace violence; and

(b) any other prescribed information or instruction, including personal information,
related to a risk of workplace violence from a person with a history of violent
behaviour if:

(a) the worker can be expected to encounter that person in the course of his or her
work; and

(b) the risk of workplace violence is likely to expose the worker to physical injury.

No more personal information will be disclosed than is reasonably necessary to protect the worker from physical injury.

• If the employer becomes aware, or ought reasonably to be aware, that domestic violence that would likely expose a worker to physical injury may occur in the workplace, the employer shall take every precaution reasonable in the circumstances for the protection of the worker.

5. The employer:

(a) shall ensure that all hazardous materials present in the workplace are identified in the prescribed manner;

(b) shall obtain or prepare, as may be prescribed, an unexpired material safety data sheet for all hazardous materials present in the workplace and;

(c) shall ensure that the identification required by clause (a) and material safety data sheets required by clause (b) are available in English and such other languages as may be prescribed.

6. The employer will uphold the worker’s right to refuse work if the worker has reason to believe:

(a) any equipment, machine, device or thing the worker is to use or operate is likely to endanger himself, herself or another worker;

(b) the physical condition of the workplace or the part thereof in which he or she works or is to work is likely to endanger himself or herself;

(b.1) workplace violence is likely to endanger himself or herself; or

(c) any equipment, machine, device or thing he or she is to use or operate or the physical condition of the workplace or the part thereof in which he or she works or is to work is in contravention of this Act or the regulations and such contravention is likely to endanger himself, herself or another worker.

Policy and Procedure Manual
Health and Safety
Workplace Violence


Purpose: Occupational Health and Safety

Responsibility and Authority:

All staff: To prevent violence
College management: Authority to implement disciplinary action as necessary.

Policy: Occupational Health and Safety Policy

The employer and senior management of Evergreen College are vitally interested in the health and safety of its workers. Protection of workers from injury or occupational disease is a major continuing objective. Din Awad and Julia Gu will make every effort to provide a safe, healthy work environment. All employers, supervisors and workers must be dedicated to the continuing objective of reducing risk of injury. Din Awad and Julia Gu as employers, are ultimately responsible for worker health and safety.

As chief executive officers (CEOs) of Evergreen College, we give you our personal commitment that we will comply with our duties under the Act, such as taking every reasonable precaution for the protection of workers in the workplace.Supervisors will be held accountable for the health and safety of workers under their supervision. Supervisors are subject to various duties in the workplace, including the duty to ensure that machinery and equipment are safe and that workers work in compliance with established safe work practices and procedures.

Every worker must protect his or her own health and safety by working in compliance with the law and with safe work practices and procedures established by the employer. Workers will receive information, training and competent supervision in their specific work tasks to protect their health and safety. It is in the best interest of all parties to consider health and safety in every activity. Commitment to health and safety must form an integral part of this organization, from the CEO to the workers.


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